Preamble

The purpose of this Privacy Policy is to inform you of the way in which your personal data may be collected and processed by Linxens Microtech, on the www.liite-led.com website (hereafter the “Website”) or while purchasing any product marketed by LINXENS Microtech.

Respecting your privacy and your personal data is a high priority for us and we commit to process your personal data in full compliance with French law n°78-17 of January 6t, 1978 (hereafter “French Data Protection Act”) and the General Data Protection Regulation n°2016/679 of April 27th, 2016 (hereafter “GDPR”).

In any case we undertake that:

- You keep control on your personal data;

- Your personal data is processed in a transparent, confidential and secured manner.

Article 1 - Identity & Contact of controller 

Your personal data’s controller is the Linxens Holding company (Identification:534539986), having its registered office located 37, Rue Des Closeaux, 78200 Mantes-La-Jolie, France. 

Legal notice: According to the French Data Protection Act, the data controller is the person who, alone jointly, determines the purposes and means of the processing of personal data. Where two or more controllers jointly determine the purposes and means of processing, they shall be joint controllers. The data processor means the person who processes personal data on behalf of a data controller, acting under its authority and following its instructions.

Linxens Holding is a SAS Company with a share capital of 283.267.190 euros, listed in the trade register of  RCS Versailles, under number 534539986, having its registered office located 37, Rue Des Closeaux, 78200 Mantes-La-Jolie, France. 

Linxens Holding is represented by Christophe Duverne, its Président, domiciled 37, Rue Des Closeaux, 78200 Mantes-La-Jolie, France. 

If you have any question regarding our management of your personal data, please contact us :

- By e-mail, at dpo@linxens.com

- By mail, at DPO Groupe, 37, rue des Closeaux, 78200 Mantes La Jolie - France.

Article 2 - Data Collection & Origin

All and any of your data is collected and processed directly from you, when registering, connecting, ordering our products or interacting with us (online, by mail, by phone…).

Following your placement of a product order, your personal data might be used in order to suggest analog products to you. You will be able to object to these suggestions by clicking on the "Unscribe" link below the e-mail.

In any case, we inform you of the purpose of the processing for which your data is collected by us via our data collection forms, your customer account or via cookies, about which you can obtain further details via our cookies policy.

Article 3 - Purposes & Legal base of processing

MANAGING & MONITORING YOUR CONTRACTS, ORDERS, DELIVERIES AND INVOICES

Legal basis:

- Contractual: The processing is required for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract.

The management of the customer relationship covers:

- The management of your contracts, orders, deliveries and invoices;

- The accounting and management of your customer account;

- The management of unpaid bills and litigation

- The management of delinquencies and disputes

MANAGING OUR RELATIONSHIP WITH YOU AS WELL AS CUSTOMER AND PROSPECTS CARE

Legal basis:

- Our legitimate interest in ensuring the best commercial relationship with you and in ensuring our services’ quality;

- Your consent when required by applicable law, especially for sales prospecting and cookies.

The management customer relationship with you covers:

- Answer your requests and questions;

- Elaborate trade statistics in order to improve our Website and services’ quality;

- Conduct and manage sales prospecting operations and contests, lotteries and promotional campaigns;

- Manage the exercising of your rights of access, rectification, erasure, or portability of your data, or opposition or limitation to the processing of your data or to define what to do with your data;

- Manage your reviewing of our services.

SENDING YOU OUR NEWSLETTER

Legal basis:

- Our legitimate interest in sending you information on our latest news;

- Your consent given when you filled your e-mail address and specifically signed up to our newsletter.

SETTING UP YOUR ACCOUNT AND PROCESSING YOUR APPLICATION

Legal basis:

- Taking steps at your request prior to entering into a contract.

ENSURING THE EFFECTIVE FUNCTIONING AND THE CONTINUOUS IMPROVEMENT OF THE WEBSITE AND ITS FEATURES

You can find further details on the management of the cookies used in order to fulfil this purpose in our Cookies policy.

Legal basis:

- Our legitimate interest in ensuring a high level of operation and quality of our Website, thanks in part to its visit statistics;

- Your consent, when requested.

Article 4 - Processed data

The mandatory or optional nature of the personal data requested and the possible consequences of your failure to provide said data are outlined during collection.

You can consult the list of the personal data we may process on you.

Managing and monitoring your contracts, orders, deliveries and invoices:

- Data relating to your identity: title, name, surname, date of birth, address, fixed and mobile phone, e-mail

- A copy of an identity document may be stored in the event of the exercise of an access, rectification or opposition right or to comply with a legal obligation;

- Data relating to the follow up of the commercial relation: request of documents, try outs, quantities, amounts, frequency, delivery address, order history, purchases, product returns, order or sale origin if any, communications with customers and customer service, communications and comments of customers and prospects, person(s) in charge of customer relations;

- Data necessary to implement loyalty plans, prospecting, studies, pools, product testing and promotion;

- Data relating to the organization and management of games and contests, lotteries and any promotional operation such as the participation date, answers to contests and the nature of the prize;

- Your connection logs, for your navigation via our Website;

- Data relating to your navigation on our Website via cookies.

Sending you our newsletter:

- E-mail address

Ensuring the effective functioning and the continuous improvement of the Website and its features:

- You will find more details on the management of cookies allowing us to achieve this purpose in our cookies policy.

Managing your orders of our products:

- Data relating to your identity: title, name, surname, date of birth, address, fixed and mobile phone, e-mail

- A copy of an identity document may be stored in the event of the exercise of an access, rectification or opposition right or to comply with a legal obligation;

- Data relating to the follow up of the commercial relation: request of documents, try outs, quantities, amounts, frequency, delivery address, order history, purchases, product returns, order or sale origin if any, communications with customers and customer service, communications and comments of customers and prospects, person(s) in charge of customer relations.

Article 5 - Consent

All and any of your data is collected and processed directly from you, when registering, connecting, ordering our products or interacting with us (online, by mail, by phone…).

When opening of managing your account on the Website, you fill several forms and provide different personal data in order to benefit from all of LINXENS’s services. By spontaneously communicating your personal data, you expressly agree to their collection and processing by LINXENS for the stated purposes. As a user, you agree to the collection of your connection data related to this Website in order to make your navigation easier.

When the French Data Protection Act makes it necessary LINXENS commits, as the case might be, to collect your consent and/or to allow you to opt out of the processing of your data for particular purposes. LINXENS may send commercial offers to consenting users. If said users want these e-mail offers to stop, they can do so without justification by sending a free e-mail to dpo@linxens.com.

Article 6 - Data recipients

Within the limits of their respective attributions and for the purposes mentioned in article 4, the key persons susceptible to access your data are:

- Our authorized staff: authorized staff of our marketing, sales, administrative, logistics and IT departments, in charge of customer relation, prospection and audit;

- LINXENS HOLDING subsidiaries, among which LINXENS MICROTECH;

- Our processors’ authorized staff;

- If requested, to competent courts, mediators, chartered accountants, auditors, attorneys, bailiffs, debt collecting companies;

- Third parties susceptible to store cookies on your devices (computer, tablets, mobile phones…) when you consent to it (For further details, please refer to our Cookies policy).

Article 7 - Transfert outside the European Union

We do not transfer any of your data outside the European Union. Should we do so, we would inform you, stating the implemented measures in order to oversee said transfer and ensure respect of your data’s confidentiality.

Article 8 - Data storage duration

We only store your data for as long as necessary to achieve the purposes described in Article 4, and synthetized as following:

For commercial prospection

- 3 years from the end of our commercial relation if you are a customer or from the time of your last contact if you are not a customer.

- This data is then archived 5 years for evidence purposes, pursuant to applicable legislation (French Insurance, Mutual Societies, Commercial, Civil, Social Security and Consumer Codes).

Managing and monitoring your contracts, orders, deliveries and invoices:

- Your data is stored during contract performance

- This data is then archived for evidence purposes. Your invoices and accounting data are stored 10 years.

- If you do not enter sign any contract, your data is stored 3 years from their collection or your last contact with us.

Managing your identity documents when exercising your rights:

- 1 year if you exercise your right of access or rectification.

3 years if you exercise your right to object.

Statistics and audience measurement:

13 months. Beyond that, your data is erased or anonymized.

Sending you our newsletter:

3 years from your last contact with us, being understood as an active step taken by you.

Ensuring the effective functioning and continuous improvement of the Website and its features:

13 months. Beyond that, raw visitation data linked to an identifier is either erased or anonymized.

Article 9 - Your rights

In accordance with the French Data Protection Act and the GDPR, you have the following rights:

- Right of access (Article 15 GDPR), to rectification (Article 16 GDPR), to update, to complete your data (find out more about your rights).

- Right to restriction or erasure of your personal data (Article 17 GDPR), when it is inaccurate, incomplete, equivocal, expired or when collection, use, communication or storage is forbidden;

- Right to withdraw your consent at any time (Article 13-2c GDPR);

- Right to restriction of processing (Article 18 GDPR);

- Right to object processing your data (Article 21 GDPR);

- Right to data portability, when your data is subject to processing by automated means based on your consent or the performance of a contract (Article 20 GDPR);

- Right to define the fate of your data after death and to choose that we communicate (or not) your data to a third party that you designated beforehand;

- To know the location of your data’s recipient when it has been transferred outside the EU and to obtain copy of the standard contractual provision governing said transfer;

- In the event of death, and without instruction given by you, we commit to erase your data, except if its storage is made necessary for evidence purposes or upon legal obligation.

You can exercise your rights by sending an e-mail to: dpo@linxens.com, or by mail to: DPO Groupe, 37, rue des Closeaux, 78200 Mantes La Jolie - France; attaching a copy of an identity document.

Lastly, you can lodge a complaint before competent authorities, in France the CNIL (https://www.cnil.fr/fr/plainte). 

Article 10 - Login data and Cookies

We use login data (date, time, IP and MAC address, browsed webpage(s)) and cookies (small files stored on your device) that identify you, memorize your browsing (in particular browsed webpages), to assess our Website’s traffic and send you commercial offers and targeted ads pursuant to your browsing pattern, your needs and your interests.

You can consent to, refuse or choose the kind of cookies you accept to be stored on your devices by visiting our Cookies policy.

By browsing through our website, you do not oppose the storage of “technical” cookies which sole purpose is to allow or facilitate electronic communication between your device and our website, by facilitating management and navigation on said website.

Our access to data stored on your device or the storing of data on it shall only take place in the following situations:

- Allowing or facilitating electronic communication;

- When necessary for the supply of an online telecommunication service upon your express request.

Third parties and us also use cookies requiring your consent:

- Google Analytics cookies in order to assess visits, number of webpages browsed, your activity on our website and your return frequency;

- Potentially other third-party cookies in order to measure website traffic, gathering opinions or ratings or for advertising purposes.

Lastly, by clicking on social networks icons, LinkedIn, Twitter and Youtube on our Website and if you agreed to the storage of cookies by carrying your browsing on our Website. LinkedIn, Twitter and Youtube may also store cookies on your devices (computer, tablet, mobile phone).

This type of cookies is stored on your devices only with your consent, by carrying on browsing on our Website. You can withdraw your consent at any time by following the procedure laid down in our Cookies policy.

Article 11 - Social networks

 You may click on the social networks icons LinkedIn, Vimeo listed on our Website.

Social networks do improve the Website’s friendliness and help its promotion through sharing features.

When you use these icons, we can access personal information you may have shared as public and made accessible through your LinkedIn and Vimeo profiles. However, we do not create nor use any database out of LinkedIn’s, Vimeo's regarding information you can make public and we do not process any data relating to your privacy in this way.

If you do not want us to access your personal data posted on your public social profiles or accounts, you shall use the tools at your disposal on these social networks to restrict access to your data. 

Article 12 - Security

We implement all appropriate technical and organizational measures to ensure the security and confidentiality of the processing of your personal data.

As such, we take all the necessary measures, considering the nature of your data and the potential risks of our processing, to preserve the security of your data and, in particular, to prevent it from being distorted, damaged, or that unauthorized third parties have access to it (physical protection of premises, identified staff authentication procedures with personal and secure access via confidential login and passwords, secure https protocol, logging and traceability of connections, encryption of data, ...).